The UWM Foundation’s mission is to support the educational, literary and scientific endeavors of the University of Wisconsin-Milwaukee by receiving, managing and distributing gifts to benefit the University’s students, faculty, programs and community. In addition, the UWM Foundation has three affiliated organizations, the UWM Real Estate Foundation, the UWM Research Foundation and the UWM Alumni Association. These organizations work together to further the University’s mission.
Current Openings
Administrative Assistant
Full-Time | Hybrid | 40 hours/week
Are you an organized, detail orientated multitasker that likes to complete tasks and has the passion to support an amazing team? Come help support the mission-driven organization that values precision, impact, and innovation.
The UWM Foundation is seeking a full-time Administrative Assistant. This position is responsible for supporting the administrative department with a wide variety of office duties, reporting to the Manager for Administrative Services and Human Resources. This position works a 40-hour work week. Office hours are Monday to Friday 7:45 a.m. to 4:30 p.m. This position primarily works on site, with one flexible remote day weekly.
Modern workspace with sit/stand desks and Herman Miller chairs
Casual Fridays and a relaxed, friendly team culture
Monthly fresh organic fruit in the office
Annual holiday party + summer picnic
Optional Aflac insurance
Salary: Competitive and based on experience
The Role
The UWM Foundation is seeking a full-time Administrative Assistant. This position is responsible for supporting the administrative department with a wide variety of office duties, reporting to the Manager for Administrative Services and Human Resources. This position works a 40-hour work week. Office hours are Monday to Friday 7:45 a.m. to 4:30 p.m. This position primarily works on site, with one flexible remote day weekly.
What You’ll Be Doing
General Office Duties
Answering main phone line and forwarding voicemails to the appropriate staff member
Receive and direct visitors
Assist with meeting set up/clean up as needed
Sort and distribute incoming mail
Schedule deliveries
Submit request for expenditures
Maintain supplies for main copier
Run misc. errands as needed
Misc. filing
Run dishwasher
Gift Related Duties
Print and send out standard receipts
Draft acknowledgement letters
Process daily check deposit
Process ACH deposits
Process Credit Card Deposits/Payments
Accept cash donations/deposit at the bank
UWMF Event/Meeting Duties
Assist office services coordinator with staff events
Assemble board and committee packets
Assist with onsite set up at the UWM Foundation Annual Board Meeting and Reception
HR Related Duties
Assist with various HR projects including but not limited to: maintaining staff mailboxes, SharePoint staff contact list & calendars, preparing new hires desk, etc.
Office Ordering Duties
Order office supplies week
Order staff snacks and ensure that we’re staying within our monthly budget for this item
Order Brewer’s Organics (whole fruit order), unbox when delivered and rotate out old fruit
What We’re Looking For
Qualifications
High school diploma
One year of office experience
Strong written and oral communication skills
Strong attention to details
Organized, dependable, approachable, articulate and good people skills
